Tuition Reimbursement

Tuition Reimbursement

The district supports staff taking approved advanced coursework current or future job related by providing reimbursement of tuition costs, up to a maximum of 12 credits per year to a maximum of the NJ State University rate. There is a lifetime cap of $10,000.00 for employees hired July 1, 2017 and thereafter.
The Board will allocate a pre-determined amount of monies (see PEA/PASA contracts) for tuition reimbursement. If the total amount requested by all employees exceeds the total amount allocated for each distribution, a pro-rata percentage will be used for reimbursement.

Coursework Credit Must Be:
√ Taken from an accredited college, university, or other accredited school
√ Approved by the Human Resources Office to be eligible for reimbursement

Prior approval is required for enrollment in a non-matriculated program
√ Submission of course description(s)
√ Descriptions/information on the institution’s letterhead or in a brochure

Prior Approval Request Submission Deadline

Fall Semester:  No later than July 15th
Winter/Spring Semester:  No later than November 15th
Summer Semester:  No later than April 15th

*Prior approval is not necessary for employees taking coursework as a result of entry into a matriculated program: the program must still be current or future job related.

1.  Prior Approvals will be reviewed and returned to the employee within 30 days with an approval or denial.
2.  A denial may be appealed in writing to Human Resources. An appeal must be accompanied by persuasive and/or substantive documentation.
3.  A pass or registration credit shall qualify for reimbursement only if the college catalogue specifies a pass or registration.

Employees must submit at the end of each semester:
√ Tuition Reimbursement Application (see link below)
√ Prior Approval Form or Letter of Matriculation
√ Official transcript (Must receive at least a B- for a final grade in each course)
√ Receipted bills for coursework, textbook(s) and lab fees

*All Official Transcripts should be sent directly to the employee and uploaded along with the application.  Do not send electronic transcripts to [email protected].  Electronic transcripts will not be accepted.

Tuition Reimbursement Application Submission Deadlines

Fall Semester No later than February 15*
Winter/Spring Semester No later than July 15*
Summer Semester No later than September 15th*

*Each semester’s application must be submitted for payment within the allotted timeframe. Fall semester courses cannot be submitted for payment in July, for example. If official transcripts cannot be obtained by the submission deadline, a written notification of the reason why must be emailed to [email protected] on or before the submission deadline.

Reimbursement Is Issued Three Times Annually
• March payment for Fall semester courses
• August payment for Winter/Spring semester courses
• October payment for Summer semester courses

No applications will be accepted after the deadline. Employees should retain copies of submitted forms for their record keeping. No payment shall be made unless all requirements are satisfied.


   Fall  Winter/Spring  Summer
*for non-matriculated students only

 *All Documents should be forwarded to the Human Resources Office or the email address: [email protected].

NOTE: Any employee who leaves the District before the end of one year following the completion of the course(s) shall be obligated to repay the District for reimbursement received. Employees hired July 1, 2017 and thereafter who leave the district within three years of completion of the course(s) shall be obligated to repay the District for reimbursement received. (Except in the case of the reduction-in-force or non-renewal.) The District shall deduct all monies owed from the employee’s final paycheck(s) unless other arrangements are agreed to between the employee and Compensation Administration: arrangements must be finalized in advance of the employee’s last workday.


Tuition Reimbursement Prior Approval Form
Tuition Reimbursement Application